The Annual General Meeting will be held on Saturday 25 March 2017 at the Queen Elizabeth II Centre, Broad Sanctuary, Westminster, London SW1P 3EE. The AGM will be chaired by CIOL Chair of Council Karen Stokes FCIL CL who will open the proceedings at 09.30am. The AGM is scheduled to conclude at 10:15am.

Attending the AGM

All CIOL members can attend, irrespective of grade but only ACIL, MCIL and FCILs are eligible to vote. There two ways to register your intention to attend the AGM:

If you are unable to attend in person but would still like to vote, you can appoint a proxy to attend and vote on your behalf. Your proxy must also be an eligible voting member.

AGM papers

Please follow the Quick Links on the right to access the:

  • AGM Notice and items of business
  • Proxy Voting Form

To access the following additional papers (see Quick Links on the right) you will need to be logged in:

  • Draft minutes of the AGM 2016
  • Schedule of proposed changes to the Rules
  • Rules approved by Council for submission to the AGM
  • 2016-17 accounts
  • Details of Vice Presidents standing for re-election

Frequently Asked Questions

To assist members we have produced some Frequently Asked Questions, shown below. If you need any further support please contact the membership team to discuss.

What is an AGM?

An AGM is a formal meeting of CIOL members held once a year in accordance with the Rules. The AGM is an important event for CIOL; it gives members and other interested parties an overview of CIOL's activities during the previous year, its plans for the future and an insight into the organisation's financial health. It is also the time when we announce the results of the Council election to elect new or re-elect existing members of Council; eligible members also have the opportunity to vote on certain key changes – for instance changes to the Rules and membership fees.

Where and when is the AGM?

CIOL Council is required to convene an AGM in each calendar year. This year's AGM is on Saturday 25 March 2017 at the QEII Conference Centre, Westminster. It is scheduled to start at 9:30am.

When will I be notified of the AGM?

Members will receive at least 21 days' notice of the AGM. The Notice and Agenda for this year's AGM will be issued via the February/March issue of The Linguist; details are also available to download from the Quick Links on the right.

Who can attend the AGM?

All fully-paid up members of CIOL are eligible to attend but only Associates, Members and Fellows can vote.

Who can vote at the AGM?

Only full paid up members in the grades of ACIL (Associate), MCIL (Member) and FCIL (Fellow) currently in membership can vote on resolutions at the AGM.

What happens if I am unable to attend, but would still like to vote?

You can nominate a proxy who must be a voting member of CIOL. Please complete the Proxy Form and ensure that it is returned to CIOL no later than 48 hours before the scheduled date of the AGM. If you are unable to nominate another voting member, the Chair of the AGM will act as proxy on your behalf.

How can I register to attend the AGM?

What is the quorum?

The quorum is the minimum number of members required to be present either in person or by proxy to make the meeting valid. For the meeting to be quorate a minimum of ten voting members must be present.

What happens if we do not have a quorum?

If within 30 minutes of the appointed start time the meeting is not quorate, the AGM will be adjourned until the same time and day the following week.

What am I expected to do at the AGM?

Members will be asked to receive CIOL's end of year accounts and to appoint both the Vice-Presidents and the auditors. There may also be a number of items of business (resolutions) such as the approval of the membership fees for the forthcoming membership year and any amendments to the Rules governing CIOL. The results of the Council elections will also be announced.

What are resolutions?

Resolutions are formal decisions or expressions agreed to by a vote of the members. The ordinary resolutions (items of business) submitted by Council (and that you will see on every AGM agenda) are items relating to changes in membership fee levels and appointment of the auditors. Additional or special resolutions, such as proposed changes to the By-Laws or the Rules are normally submitted by Council but can also be proposed by CIOL members.

Who chairs the AGM?

CIOL's President will chair the proceedings and in his absence this responsibility will fall to the Chair of Council.

How do I vote?

Every voting member shall have one vote in a show of hands or poll. Votes may be given in person or by proxy. Please see ‘What happens if I am unable to attend, but would still like to vote?

Can I ask questions?

Yes of course, members of CIOL Council and the Senior Management Team including the Finance Director will be present and happy to take members' questions. If a questions cannot be answered at the meeting, every effort will be made to provide written answers (by email) subsequently outside the AGM.